There are two different presentations of a Declaration Header; One when adding a new declaration and one when consulting an existing one. The first allows you to fill-in the necessary fields as smoothly as possible, the second gives more additional information about the declaration.
Adding a Declaration is simple. Just click the type of declaration you want to create (note that only the survey types you enable in your provider details screen will be listed here). It is now possible to enter the period for which you want to report (June-2009 in this example). Pressing the Save and return button creates the declaration and takes you to the form that allows you the enter the declaration details.
In case you have nothing to declare for Intrastat or ETS for a given period, you need
to indicate that explicitly by selecting a so called nill declaration. It is of
course impossible to add declaration lines to such a declaration.
Note that if you are creating a normal declaration and don't add any lines to
it, it will remain invalid.
When you have approved an Intrastat declaration (and thus confirmed the
data is correct and reported it to DST) and later find that it contains an
error, or when you are notified by DST that one of the Intrastat declaration you
have sent earlier contains one or more errors, you have the possibility to
create a so called replacement declaration.
Instead of selecting one of the normal declaration types, you select the
Replacement Declaration.
The entry field for Statistical Period will be replaced by a Reference Number entry field. Here you can enter the number of the Declaration you want to replace, or select it from the list. Directly afterwards details of this declaration are shown, allowing you to check if this is indeed the declaration you want to replace.
Please note that you can't replace a declaration that has already been replaced. Also VIES and ETS declaration can't be replaced; just Intrastat. It is however possible to replace a replacement declaration. This might be necessary when you corrected a declaration DST is still not happy with the result.
When you select a Declaration from the list and click on the menu-action Header you will see the details of that declaration. This can be performed at any point in time; for declarations that you are working on as well for those already approved.
Note that the number of aggregated Lines will only be available when the
aggregated lines list has been consulted.
None of the fields of the declaration header can be altered.
When multiple Declaration Providers (CVRs) are allowed to create declarations for the same Declarant (SE), the Native provider (the CVR that 'owns' the SE) has access to all declarations. The other providers can only view declarations they created themselves. Also for creating replacement declarations this means that only declarations made by themselves can be replaced. If for example an Accountancy firm has created a declaration for a certain SE and this declaration was not accepted by DST, the Native Provider can correct this by creating and approving a Replacement Declaration. The agent can afterwards view the Declaration he created himself but not the corrected Replacement Declaration. Also he cannot create a new Replacement Declaration for that Declaration anymore since the Native provider already did so.