IDEP Web-Application: An overview

IDEP (Intrastat Data Entry Package) has been available in Sweden since 1999, first as an application that could be installed on the end-user's PC.

This IDEP Web-Application (from now on referred to as IDEP) allows you to create monthly and/or trimestrial declarations for a variety of Surveys. Besides Intrastat, it also allows for the reporting of VIES (Moms VAT returns) and ETS(External Trade for Services) declarations.

Upon entering the IDEP application, you will first need to enter the administrative details of the SE in the PSI Parameters screen.

After proper registration you can start creating declarations. In order to accomplish this, you need to add a new declaration on the Declaration Overview form . This declaration can be of one of the enabled survey-types. After the declaration is created (the survey-type and declaration-period are entered) you arrive automatically in the add new declaration line form. The fields are entered and errors are reported to you immediately. When a line is saved a next empty one pops-up, just as long as there are lines to add. Afterwards the list of declaration lines shows a summary of what has been entered. Lines can always be modified or deleted and new lines can be added at any time. You can also logoff and complete the declaration at a later point in time. When the declaration is complete it can be approved.

In order to assist you in performing the abovementioned tasks IDEP provides the following tools:

• A CN8 browser allows you to select the proper CN8 commodity goods-code
• Import of declaration lines that have been produced by your administrative system (even multiple declarations can be imported at once).
• Maintain a list VAT numbers of often used trade partners. This list can also be imported if required.
• Maintain a list of often used CN8 goods codes to which you give your own nickname allowing easy selection.
• Download of often used tables and data so that these can be used in your own administrative systems.

Home

As soon as the provider details are correctly filled in (and in all subsequent log-in immediately) the IDEP.WEB Home-page will be displayed.

This page notifies you of important events (messages), easily directs to the most often used pages and provides access to all functionality via the menu.

Menu

The menu is best accessible using the mouse (although access via the keyboard is supported as well).  When hovering over a main menu item it's sub-menu becomes visible and a sub-menu item can be selected. When clicking on a main-menu item its submenu is 'pinned' and the items can be easier selected.
The menu has the following structure:

Actions:

• Integrated reporting: This home-page
• Return: The list of declarations
• CN8: The Browser of Commodity Codes

PSI Info:

• Goods Codes: The list of your own personal nicknames for Commodity Codes
• Trade Partners: The list of trade Partners
• Exchange Rates: The list of foreign currencies and their exchange rate

Import Data:

• Import Data: Import Declaration Lines, Trade Partner Lists or Goods Codes Nicknames
• View Import-Log: The result of the latest import

Parties:

• Provider Details: Administrative details and settings for the CVR(provider) and SE(declarant)

Tools:

• CN8: Commodity Codes Browser
• Messages: Important notifications from DST and SKAT
• Background Jobs: List of Imports and other tasks that might take long
• Downloads: Export often used files to your own system
• Options: personalise application settings
• ERP: Upload a list of VAT-numbers of which the validity must be verified

Help:

• Site Map: Displays the structure of the IDEP.WEB site, also allowing direct access to the pages.
• Help: What you are looking at now.
• Support: Who do you call?...

Bread Crumbs

Bread Crumbs do what their name suggests; they leave a trail of where you went in the application.
In the example given here the home page (Intrastat/List system) is where the application starts, the user opened the list of declarations (PSI Returns), selected a declaration (Return Overview) and started editing a declaration-line (Return Line).  At any time you can select one of the items in the list of bread crumbs and jump to that page.

Language Support

Clicking on either flag sets the language of the website to either Danish or English (The larger flag indicates the current selection. This setting is remembered so the next time you log-in to IDEP.WEB it will start up in that language.

My Tasks

Under this heading a list is shown of your previous (probably most often used) actions. It serves as a reminder of what you have done and allows you to quickly access those actions again. This list will grow while using the application.

Common Tasks

No matter what you've done before (shown in 'My Tasks'), there are the fundamental tasks that are always applicable and those are viewing the list of declarations and creating a new declaration. Note that these selections are also available via the menu, so it is not necessary to first return to this home-page in order to perform such an action.